Eastern

Report of the Memorial Committee

Eastern Conference Ordaining Council Report

Eastern Conference School of Christian Ministry

EASTERN CONFERENCE EXECUTIVE COMMITTEE MINUTES

Eastern Conference of Original Free Will Baptist

Executive Committee Meeting Minutes 

January 9, 2024 9:00 A.M. Core Creek OFWB Church

1. Call to Order

The meeting was called to order at 9:07 by Moderator Crandall Fountain.

In Attendance:

Crandall Fountain, Michael Coombs, Calvin Heath, Michael Williams, Vernie Fountain.

John Hawkins.

2. Devotion and Prayer:

Vernie Fountain presented a brief devotion taken from Galatians 6:10-12 & 1 John 4:4.

3. Approval of Agenda

The meeting agenda was reviewed and approved.

4. Approval of Last Meeting’s Minutes

There was no meeting in December. Minutes from the November 2023 meeting were reviewed, edited, and approved. 

5. Guest Reports

   1. Camp Vandemere

John Hawkins provided an update on how God is blessing the ministry at Camp Vandemere. Richard and Sandy have moved but are willing to assist with future camps as needed. 

2. Convention

No report. Craig Simmons absent.

6. Old Business

   1. Conference Letters to Pastors and Clerks

Draft letters to Pastors and Church Clerks were reviewed, edited and approved for publication. 

Motion made and seconded to eliminate the Eastern Conference Policy on Minister’s Unexcused Absences as an enclosure to the minister’s letter and strike the last line on the minister’s registration form.

These letters with enclosures will be mailed this month.

2. Final Draft of Articles of Faith

We will prayerfully consider the revision and receive a motion for presentation to the Conference at our February meeting.

3. Declining churches – Church Planting and Revitalization

Moderator Crandall Fountain reported that he has been contacted by three churches expressing concern about their decline. We need to stress the availability of Frankie Baggett and Church Planting and Renewal who has resources to help churches. Crandall will address this at the Conference.

7. New Business

1. Report from Ad Hoc Committee

Mike Williams reported that they had met once. Covid and the holidays have delayed the process. They plan to meet next week and have something to present at our February meeting.

2. Conference Speaker Compensation

Deferred until the February meeting.

8. Devotion for Next Meeting

Brother Calvin Heath volunteered to present devotion at the next meeting.

9. Adjournment 

Meeting adjourned at 11:15 with prayer by Crandall Fountain.

Eastern Conference of Original Free Will Baptist

Executive Committee Meeting Minutes 

February 15, 2024, 8:30 A.M. Core Creek OFWB Church

1. Call to Order

The meeting was called to order by Moderator Crandall Fountain at 8:35 am.

In Attendance: Crandall Fountain, Mike Williams, Calvin Heath, Don Fader, Craig Simmons, Michael Coombs.

Mike Barnhill, John Hawkins, and Victor Jones

2. Devotion and Prayer:

Calvin Heath presented the devotion based on scripture taken from Lord’s Prayer. Devotions for Deacons

3. Approval of Agenda

The agenda was reviewed, edited, and approved.

4. Approval of Last Meeting’s Minutes

The minutes from the January meeting were reviewed and approved with amendment.

5. Approval of Financial Report

Treasurer Don Fader reviewed the Financial Report for presentation to the Conference.

Report approved for presentation to the Conference.

John Hawkins reported the results of the Financial Review with no exceptions or concerns. Recommendation to clarify the Leland Reimbursement for a loan from the Wilmington Endowment. 

The Executive Committee requested Treasurer Don Fader to prepare a report documenting the loan from Wilmington Endowment and the reimbursement of those funds.

6. Guest Reports

   1. Camp Vandemere

John Hawkins and Victor Jones reported that the board has hired a new director. Edwin Roman from Pikeville, NC. They plan to introduce him at the Conference.

Antioch Church member Mattie Everington has bequeathed $167,345.49 to Camp Vandemere.

2. Convention

Craig Simmons reported Denominational Ministries will report by video at the conference.

Request made for prayer on behalf of President David Hines who has been sick.

The Annual Convention is scheduled for 5-22-24 at the University of Mount Olive.

They are working on the 2016 Resolution to create an independent committee to review the financial reports from the denominational ministries to the convention and provide training for board members in best practices.

They are extending a “Call to Thrive” with an effort to support and encourage congregations to revive their ministries. They plan to solicit church pastors who are experiencing a revitalized ministry to offer testimonials to encourage other churches.

Service Awards at Eastern Conference:

The Executive Committee will order service pins for Conference.

Motion made, seconded and approved we recognize service in 10-year increments.  10 Green, 20 Red, 30 Blue, 40 Purple, 50 Amber

Continuing Education for Eastern Conference Pastors:

August 15th for CE Meeting at Pilgrim Home. Requesting topics.

7. Old Business

   1. Final Draft of Articles of Faith 

A motion was made, seconded, and approved to present the final draft of the proposed revisions to the Articles of Faith and Principles of Church Government of the English General Baptist Heritage to the conference for approval.

2. Report from Ad Hoc Committee

Mike Williams presented the New Policy Guidelines for the Eastern Conference.

Reviewed and recommended edits.

Motion made, seconded and passed to adopt the recommended edits.

3. Conference Speaker Compensation

A motion was made, seconded and approved to offer $400.00 to Dr. Ed Croom for a speaker fee. 

8. New Business

   1. Mike Barnhill meeting with Executive Committee 

1. Prep for Conference

Mike Barnhill met with the EC Executive Committee and reviewed plans and preparations for the conference to be hosted by Core Creek OFWB Church.

Partnered with Lynn Gonzalez catering service to provide lunch. Preparing for 150. Attendance at the last two conferences has been around 100.

The choir may do a call to worship.

Parliamentarian candidates: Walter Pence, Jimmy Sowers, or Mitchell Parker.

We will need two ushers from Core Creek church to assist two pastors.  Mike Barnhill may serve as an usher.

2. Eastern Conference School of Christian Ministry

Mike Barnhill presented a report from the Conference Committee that was appointed for the development of Eastern Conference School of Christian Ministry.

A Proposed Budget, Job Description for Executive Director School of Ministry, and Bylaws were reviewed. The Executive Committee approved the presentation of the proposed budget to the Conference in March. This may result in the need for revision of the budget which has already been published.

2. Meetings with local area churches 

Moderator Crandall Fountain expressed the desire that we make plans for meetings with our Eastern Conference churches.

3. Conference Registration Status as of 2-15-24

Vernie Fountain reported that 27 churches have submitted the Membership Fee and Report Form and 30 churches have paid the membership fee. Three churches did not submit a report form and mailed only a check. A total of $6,225.00 has been received in checks and no cash payments have been received.

18 delegates are registered. Many churches did not submit delegates.

23 Ministers are registered, 1 being a licensed minister. 

Checks were transferred to Treasurer Don Fader for deposit.

4. Conference Memorials (review list of ministers who have passed since last conference)

Vernie Fountain requested review of all ministers who have passed since last conference.  James Noah Webster, Jesse Bryan Caton, Wayne Watson.

Presentation of plaque for Wall of Honor to Grady Simpson and Mitchell Parker will be presented by Don Fader and Calvin Heath.

Committee appointments.

Resolutions committee. Parliamentarian

5. Eastern Conference Webpage Issues

Vernie Fountain reported that posting of the updated documents on the webpage for the Eastern Conference has been delayed and was updated by Jenean Kennedy with most information now current as of this morning. A couple of the documents still need to be updated and will be addressed this week.

9. Devotion for Next Meeting

Mike Williams volunteered to provide a devotion for our next meeting.

10. Adjournment 

The meeting was adjourned with prayer. 

Eastern Conference of Original Free Will Baptist

Executive Committee Meeting Minutes

March 12, 2024, 8:30 A.M. Core Creek OFWB Church

1. Call to Order

Meeting called to order at 9:05 by moderator Crandall Fountain.

In Attendance:

Crandall Fountain, Calvin Heath, Michael Coombs, Vernie Fountain.

Mike Barnhill, John Hawkins, Craig Simmons.

2. Devotion and Prayer: 

Mike Williams was unable to attend. Mike Coombs provided the devotion with encouragement to shine the Light in the dark world around us.

3. Approval of Agenda

The agenda was reviewed and approved.

4. Approval of Last Meeting’s Minutes

The minutes from the February meeting were reviewed and approved.

5. Guest Reports

   1. Camp Vandemere 

John Hawkins reported that new camp director Edwin Roman has moved in.

They are interviewing for a cook for camps this summer.

They have purchased a drone to assist with publicity.

2. Convention (Craig Simmons)

Preparing for the Convention. Theme: Call to Love.

6. Old Business

   1. Final Pre-Conference Review

      1. Minister’s Registration

Table and two chairs in Fellowship Hall

2. Delegate’s Registration

Combined Visitor’s Registration Table

3. Visitors Registration

Combined with Delegate Registration Table

4. Cashier

Cashier station at first registration table.

5. Denominational Ministries Video during Lunch

Video will be shown during lunch in the fellowship hall.

6. Ministry tables

Set up four tables in the library for ministries.

7. Record business sessions?

Conference meeting will be recorded by Core Creek AV technician.

8. Digital Records

We will consider conversion of old records into digital format.

Will address in April meeting.

2. Treasurer’s Report

Amended budget to reflect current year 2024. Will update report on webpage and print for conference.

3. New Policy Guidelines Revision:

Reviewed and approved revision. Will be presented by Craig Simmons at conference. He will provide a digital version to clerk for printing.

7. New Business

   1. None

8. Devotion for Next Meeting

Crandall Fountain volunteered to provide devotion for next meeting.

9. Adjournment 

Meeting adjourned at 11:43

Eastern Conference of Original Free Will Baptist

Executive Committee Meeting Minutes

March 20, 2024, 9:30 A.M. Zoom Meeting

1. Call to Order

Meeting called to order at 9:47 by moderator Crandall Fountain. This meeting was called to review and approve the minutes from the Annual Conference so they can be published in the upcoming 2024 Convention Book.

Attending:

Crandall Fountain, Mitchell Parker, Calvin Heath, Don Fader, Michael Coombs and Vernie Fountain.

2. Approval of Minutes

The minutes recorded from the 128th Annual Session of the Eastern Conference of OFWB were reviewed and edits made for clarity. A motion was made and carried to approve the minutes as amended. 

3. Memorial Committee Report

Mitchell Parker advised that according to our Constitution and Bylaws, we should recognize the passing of the spouse of our ministers in our Memorial Committee Report.

We failed to recognize the spouse of James Gurganus, Mrs. Alice Deanne Gurganus.

4. Adjourn

Meeting adjourned as Zoom Call time was exhausted.

Eastern Conference of Original Free Will Baptist

Executive Committee Meeting Minutes 

April 9, 2024, 9:00 A.M. Core Creek OFWB Church

1. Call to Order

The meeting was called to order by Moderator Crandall Fountain at 9:00 am.

In Attendance:

Crandall Fountian, Mitchell Parker, Calvin Heath, Don Fader, Michael Coombs, Vernie Fountain, and Craig Simmons.

2. Devotion and Prayer: 

Crandall Fountain provided devotion from Matthew 28:18-20. He stressed the importance of the great commission and posed the question: Do church leaders understand the heaviness of this command? Why are churches struggling to respond to this command. 

1 Cor. 3:10-15 Do our churches understand that our work will be tested?

Rom 14:10. All give a personal account.

Luke 12:48 To much is given, much is required.

How do we get our churches and pastor to grasp this concept?

Are they content with where they are? 

Is there no hunger or desire to be ambassadors of reconciliation?

Is what we are doing producing fruit? Are we producing disciples?

We should encourage our churches to change from informational to transformational teaching.

This should become a matter of fervent prayer.

3. Approval of Agenda

The agenda was reviewed and approved with the addition of the Financial Report.

4. Approval of Last Meeting’s Minutes

Minutes approved with edits.

Zoom Call meeting minutes read and approved.

5. Financial Report.

Treasurer Don Fader presented the Treasurer’s Report. Report was received as information. The report included a recommendation to move the Wilmington Endowment to a higher interest-bearing account. Motion made, seconded, and approved for this transfer.

6. Guest Reports

   1. Camp Vandemere (John Hawkins and Victor Jones) No Report.

   2. Convention 

Craig Simmons updated the preparation for the Convention.

7. Old Business

   1. Conference Review

      1. Registration Process Review

Good feedback so far. No issues noted.

2. Pins & Certificates

New pins have been received. No colored stone inserts were available. In future pins will be issued to 10-year candidates

3. Non-Reporting Churches follow-up

Recommend that ECEC follow up with each church to see what issues they may have that hindered their response to and participation in the Eastern Conference.

4. Memorial Committee Report (should include spouses)

Will adjust procedure for next conference.

5. Digest Committee Report (incomplete statistical data from Convention Office)

Will follow up next year after Convention records are updated.

6. Credentials Committee Report (include host church members who are serving at the conference)

We should record those who are serving for the host church. We will add an additional stat to record host church attendance.

7. Conference Packets (what should be included)

Bulletin

Financial Report

Vandemere

Ordaining Council

Conference Minutes

Denominational Ministries Reports

Bags

8. New Business

   1. Constitution and Bylaws – Member at Large

The Member at Large is not an officer.

2. Policy/Procedure Manual

We should assemble documents that inform of various policies and procedures that are not a part of the Constitution and Bylaws and prepare a Policy/Procedures Manual.

A motion was made, seconded, and approved to develop a Policy Procedure Manual. The clerk and assistant will compile documents recommended for this manual.

3. Digital Records

Motion made, seconded, and approved to assemble pertinent records as determined by the Executive Committee of the Eastern Conference to become a Policy and Procedures Manual available for our pastors and churches.

4. Statistics for Active/Inactive Members. 

Our churches report membership in different ways, making the stats submitted less than accurate. This is a very sensitive area. The Executive Committee cannot direct how churches record their membership. This is determined at the local church level.

5. Continuing Education

The conference voted to establish continuing education for the ministers. Are pastors required to attend if they choose to receive approved CE from another source? If not required, attendance would drop significantly.

6. Articles of Faith Revision (Deacons – Elders)

If a church wishes to have elders, there is not a conflict with the Articles of Faith. There is no issue with the Constitution and Bylaws or the Articles of Faith if a church chooses to appoint Elders as spiritual leaders at the church.  

Recommended book: Elders on Congregational Life by Phil Newton

7. Copier toner

Copier toner was purchased totaling $392.80 as we prepared for the conference. 

Motion made, seconded, and approved to cover cost of toner. Invoice provided to Treasurer Don Fader for reimbursement to Crandall Fountain.

8. Create a leadership path.

We need to identify and develop those who have potential for leadership in the denomination.

9. Devotion for Next Meeting

Mitchell Parker volunteered to provide the devotion at our next meeting.

10. Adjournment 

The meeting was adjourned with prayer by Michael Coombs at 11:35.   

Eastern Conference of Original Free Will Baptist

Executive Committee Meeting Minutes 

June 11, 2024, 9:00 A.M. Core Creek OFWB Church

1. Call to Order

The meeting was called to order at 8:55am by Moderator Crandall Fountain.

In Attendance: Crandall Fountain, Vernie Fountain, Michael Coombs, Mitchell Parker,

Calvin Heath, Craig Simmons, John Hawkins.

2. Devotion and Prayer: 

Mitchell Parker presented the devotion based on scripture taken from Romans 10:14-21. God’s Word is true. It is the Gospel. We need to remain faithful to the call to share the pure Gospel. This sometimes gets lost in our preaching. He closed the devotion with prayer. 

3. Approval of Agenda

The agenda was reviewed and approved with no edits.

4. Approval of Last Meeting’s Minutes

The minutes from our April 9th meeting were reviewed and approved with no edits.

5. Guest Reports

   1. Camp Vandemere 

John Hawkins provided an update from Camp Vandemere.

The new cook is very experienced and is receiving great reviews.

Some of the AC units have failed, requiring replacement. 

This week is the first full week of camp this season.

All camp weeks have been filled even with the fee increase.

The ditching project remains pending with no word from the town of Vandemere as to when this will be completed.

The board is considering the potential of adding an adjacent property to the camp for long-term single-family rental.

2. Convention 

Craig Simmons reviewed the recent Convention and solicited input on any ideas for improvement.

6. Old Business

   1. Folkstone OFWB Church

This matter was taken in Executive Session.

2. Digital Records/Policy and Procedures Manual

Michael Coombs is assembling documents that have been voted on as policy and procedures that are not included in our constitution and bylaws, Articles of Faith, and Principles of Church Government.

VEF will contact Gary Barefoot to discuss digitizing our records.

7. New Business

   1. Financial Best Practices 

Crandall Fountain shared that Jayme Jones, Treasurer at Sandy Plain is a CPA with Alberson and Jones firm in Beulaville who senses that he is being called to prepare a package to help churches with best practices for handling church financial matters. He will be sending correspondence to our churches.

2. Woman’s Auxiliary & Church Relationship 

The Women’s Auxiliary is under the leadership of the Church and should be held accountable under this authority.

8. Devotion for Next Meeting

Don Fader was appointed to provide the devotion for our next meeting.

9. Adjournment 

The meeting was adjourned at 11:22 with prayer by Crandall Fountain.

Eastern Conference of Original Free Will Baptist

Executive Committee Meeting Minutes 

August 13, 2024, 9:00 A.M. Core Creek OFWB Church

1. Call to Order

The meeting was called to order by Moderator Crandall Fountain at 9:05 am.

2. Devotion and Prayer:

Don Fader presented the devotion based from scripture taken from Matthew 6:31 Seek Ye First the Kingdom. People find what they are looking for. We need to help them know what they should be looking for. We all serve to bring others to Christ. Don concluded with prayer.

3. Approval of Agenda

The agenda was reviewed and approved with edits.

4. Approval of Last Meeting’s Minutes

The minutes of the 6-11-24 Meeting were reviewed, edited, and approved.

5. Treasurer’s Report.

Don Fader provided quarterly financial records for review. Information received as information.

Motion made and seconded to establish financial recordkeeping with EC School of Christian Ministry and to transfer $3929.02 to open a checking account and that EC School of Christian Ministry Board of Directors submit records to Financial Committee for a report to the Annual Conference. Motion carried.

Motion made, seconded and approved to pay John Hill $300 for speaking fee at Eastern Conference Continuing Education Meeting on Thursday of this week.

6. Guest Reports

   1. Camp Vandemere 

John Hawkins provided update from Camp Vandemere. Very busy camping season. Things are going well.

Motion made and seconded for Camp Vandemere Board of Directors submit records to Financial Committee for review and report to the Annual Conference. Motion carried.

2. Convention 

Craig Simmons reported that things are going well with new president Ricky Warren. They are in the process of Developing a Youth Revision Task Force to establish vision.

The Convention Executive Committee is assisting Church Planting and Renewal with direction in the search and selection of a new director.

7. Old Business

   1. Folkstone OFWB Church (Response)

This matter was addressed in Executive Session.

2. Digital Records/Policy and Procedures Manual

Michael Coombs has compiled 28 pages for review. He will organize and prepare for review at our next meeting.

John Warren at UMO library has indicated that at present they cannot digitize microfiche.

Motion made, seconded, and carried to have UMO digitize any Eastern Conference records they have on hand that can be digitized.

8. New Business

   1. FWB Church Covenant

Don Fader reported that the Revision Committee has trifurcated the revision process into the three separate documents as they truly are: Articles of Faith, Church Covenant, and Principles of Church Government.

The recommendation of the Revision Committee is that we consider requesting the Revision Committee remand the revision of the Church Covenant back to each Conference to allow each conference the latitude to draft their Church Covenant as they are led, providing there is no conflict with the Constitution and Bylaws and the Articles of Faith. 

Motion made and seconded to recommend that the Revision Committee remand the Church Covenant back into the hands of each Conference to revise the wording of the Church Covenant as they are led, in accordance with Conferences Constitution and Bylaws and the Articles of Faith. Motion carried.

2. 2025 Conference Location & Speaker 3-13-25

Deferred until next meeting

3. ECEC Monthly Meeting Date 

Is there a better day to meet?  Deferred till next meeting.

4. Brunswick County Tax Notice for Leland Cemetery Plot

Motion made and seconded to issue payment to Brunswick County Revenue Department for the $20.61 fire tax for the Leland Cemetery plot. Motion Carried.

9. Devotion for Next Meeting

Michael Coombs volunteered to provide the devotion for Next Meeting.

10. Adjournment 

Meeting adjourned at 12:35 with prayer by Calvin Heath.

Eastern Conference of Original Free Will Baptist

Executive Committee Meeting Minutes

October 8, 2024, 9:00 A.M. Core Creek OFWB Church

1. Call to Order

In attendance: Crandall Fountain, Mitchell Parker, Don Fader, Calvin Heath, Craig Simmons, Victor Jones, John Hawkins, Michael Coombs. 

1. Devotion and Prayer: (Michael Coombs) Ephesians 3:20 Never waste an opportunity to show God through your life.  

1. Approval of Agenda: Agenda approved

1. Approval of Last Meeting’s Minutes Remove highlighted paragraph (3rd paragraph under “Convention”)

2. Financial Report: Don Fader presented corrected financial report.  

1. Guest Reports

1. Camp Vandemere (John Hawkins and Victor Jones) Victor Jones – Camping season went very well.  Still analyzing numbers.  $42,000 unrestricted funds net income through September.  1/3 acre available for purchase, camp considering for $12,000.  Other properties available camp is investigating.  New camp director working out well.   Need to work and maintain land across from camp.   Area of concern with new mayor of Vandemere.  

John Hawkins – Discussed new building.  Drawings are complete, now seeking bids.  Also discussed camp fees.  

1. Convention (Craig Simmons) Discussed unifying prayer gathering.  Crandall to send a copy to board members.  Continued work on Church Planting and Renewal.    

1. Old Business

1. Digital Records/Policy and Procedures Manual 

1. Folkstone – Church response letter  – To add paragraphs 7 and 8 as information obtained by Executive Committee after investigation.  Need to add to line 8 – “Chris Schnieder was the lead figure in creating division within the church.”  

Mitchell Parker – Folkstone church is healing.  Reemphasized on calling OFWB ordained ministers and the importance of completing requirements for ordination of transferring ministers.  

c. Craig Simmons gave a report from the Ordaining Council.

7. New Business

1. Eastern Conference School of Christian Ministry – Question raised if ECSoCM is offering same requirements as UMO?  If so, do we need both?  Suggestion that Executive Committee look into issue. Purpose of the school is to offer paths for those who cannot attend UMO.  Executive Committee to request a meeting with ECSoCM.   

2. 2025 Conference Date & Speaker Christian Chapel March 13th, Speaker (Pray over Aaron Smith and Mark Clifton)

1. Ottway no longer meeting.  Conference is not on the deed.  Crandall suggested Eastern Conference give guidance to Ottway.  

2. ECEC Monthly Meeting Date Continue with 2nd Tuesday every month

1. Articles of Faith – Ordinances and Baptism Question, who should/shouldn’t be allowed to baptize?  Question regarding Deacon’s and Elders within the Church?  

8. Devotion for Next Meeting Vernie Fountain 

8. Adjournment

Eastern Conference of Original Free Will Baptist

Executive Committee Meeting Minutes  

November 26, 2024, 9:00 A.M. Core Creek OFWB Church

1. Call to Order

The Meeting was called to order by Moderator Crandall Fountain at 9:02

In attendance: 

Crandall Fountain, Michael Coombs, Don Fader, Crandall Fountain, Vernie Fountain, John Hawkins, Mitchell Parker.

Diane Heath attended the meeting as requested at 10:00 AM.

2. Devotion and Prayer: 

Vernie Fountain presented a brief devotion based on Scripture taken from John 8: 1-11 where the account of the woman taken in adultery was presented to Jesus for his response. We should consider how Jesus responded to everyone involved in the situation and pattern our responses in dealing with the sinful nature we all are beset with.

3. Approval of Agenda

The meeting agenda was reviewed and approved with no edits.

4. Approval of Last Meeting’s Minutes

The minutes from the 10-8-24 meeting were reviewed and approved with edits.

5. Treasurer’s Report

Treasurer Don Fader presented the third quarter financial report. Report received as information.

6. Guest Reports

   1. Camp Vandemere:

John Hawkins presented a report on the activities at Camp Vandemere. An offer of $12,000.00 for the 1/3-acre tract was accepted. Title search in process.

The tractor may need some radiator repair as it has been overheating.

They are planning to add concrete to handicapped access areas.

Rates 

$225.00 for 4 nights.

$150 for a 2-day weekend retreat.

$25 night for tent camping.

$10, $12, $14 for extra meals.

10% increase on RV sites.

2. Convention:

Craig Simmons reported on activities of the Convention.

Convention Prayer meeting 30 in attendance. Most denominational ministries were in attendance. The purpose was unification in ministries and denomination. 

Church Planting and Renewal. Ashley Trogden is the interim director.

7. Old Business

   1. Digital Records/Policy and Procedures Manual

John Warren at UMO has completed digital scan and transmitted to Michael Coombs. Mike will transmit to board members to review for next meeting. 

2. 2025 Conference Date and Speaker:

3-13-25 Christian Chapel.

Speaker selection to be determined. 

We plan to send initial correspondence with church membership due notice in January 2025.

8. New Business

   1. Articles of Faith – Ordinances and Baptism

Deferred to the January meeting.

2. EC School of Christian Ministry Chair Diane Heath

Ashley Trogden is serving as the temporary executive director.

The school provides the eight required courses and at least 14 electives from which the selection of four are required.

They are still seeking someone to fill the role of executive director. No one has responded or applied.

A meeting with Diane Heath, Ashley Trogden, Crandall Fountain and Mitchell Parker will be planned before our January meeting.

3. Pastor Church membership vs. Pastor Conference Membership

A pastor is not required to have membership in the same conference where they serve as pastor. 

4. Bro. Ronnie Mohn – Flag presented – Member of Central Conference

Reverend Ronnie Mohn was a member of the Eastern Conference but transferred and retired from a Central Conference church. The Christian Flag was presented at the funeral by Crandall Fountain on behalf of the Eastern Conference.

9. Devotion for Next Meeting

Calvin Heath was appointed to provide a devotion for the next meeting.

10. Adjournment 

The meeting was adjourned at 11:30 with prayer by Michael Coombs.

Annual Minutes of Ordaining Council Meetings

April 9, 2024 – Meeting

Members Present:  Craig Simmons, Harry Bryan, Jimmy Sowers, Ashley L. Trogdon

Devotions were given by Bro. Jimmy Sowers from 1 Corinthians 15:1-8.

The minutes for the March 7th meeting were read and approved.

Brother Vernie, Brother Harry, & Brother Ashley will scan all Eastern Conference ministers at the Annual Convention in addition to them registering for the Convention.

Reviewed the attendance at the Annual Eastern Conference on March 14, 2024.  We will send the appropriate response to those who missed the conference.

Reviewed the letter to be sent out to all ministers concerning attendance at the Annual Convention on May 22nd.  The approved letter will be mailed out the week of April 15th.

A licensed minister, met with the Ordaining Council.

The Ordaining Council received a monthly update on our Ordained, Licensed Ministers, Certificate of Endorsements and any applicants who have appeared before us.

Our next meeting is scheduled for May 6, 2024.

There was a motion to adjourn, and Bro. Craig dismissed us with prayer.

May 7, 2024 – Meeting

Members Present:  Craig Simmons, Harry Bryan, Jimmy Sowers, Ashley L. Trogdon

Devotions were given by Bro. Ashley L. Trogdon on mental health illness & ministry to those who suffer from it.

The minutes for the April 9th meeting were read and approved.

The appropriate responses were mailed to those who missed the Annual Eastern Conference.

The letter concerning attendance at the Annual Convention on May 22nd was mailed out to all member ministers of the Eastern Conference.  This letter informed each of them how to request excusal if necessary and that they must also scan in with representatives of the Eastern Conference once they have checked in with the Convention registration personnel.

A letter was mailed to all licensed ministers concerning the correct procedures for their denominational ministry interviews.  The Ordaining Council received a monthly update on our Ordained, Licensed Ministers, Certificate of Endorsements and any applicants who have appeared before us.

Our next meeting is scheduled for June 4th, 2024.

There was a motion to adjourn, and Bro. Jimmy dismissed us with prayer.

June 4, 2024 – Meeting

Members Present:  Craig Simmons, Mike Scott, Harry Bryan, Jimmy Sowers, Ashley L. Trogdon

Devotions were given by Bro. Mike Scott from Micah 6:6-8.

The minutes for the May 7th meeting were read and approved.

Reviewed absences from the Annual Convention held on May 22, 2024.  Discussions were made of properly responding to each person.

Discussed the Continuing Education Seminar to be held on August 15, 2024.

The Ordaining Council received a monthly update on our Ordained, Licensed Ministers, Certificate of Endorsements and any applicants who have appeared before us.

There was a motion to adjourn, and Bro. Harry Bryan dismissed us with prayer.

August 8, 2024 – Meeting

Members Present:  Craig Simmons, Mike Scott, Harry Bryan, Jimmy Sowers, Ashley L. Trogdon

Devotions were given by Bro. Harry Bryan from Mark 10:46-52.

The minutes for the June 4th meeting were read and approved.

Reviewed absences from the Annual Convention held on May 22, 2024.  Discussions were made of properly responding to each person.

Reviewed the Continuing Education Seminar to be held on August 15, 2024.  A motion was made by Bro. Jimmy Sowers that we pay our speaker $300 for speaking at the Continuing Education Seminar and seconded by Bro. Harry Bryan.  Motion passed.

The ordaining council met with someone interested in the Certified Lay Speaker program.  They were given a Certificated Church Lay Speaker Application kit, and it was shared with the applicant.    Once they complete the application kit they will appear before the council again.

Bro. Mike Scott shared with us that Bro. Ray Griffin has surrendered his Certificate of Endorsement.  A letter will be sent to Trent Original Free Will Baptist Church informing them of his decision.  We will also inform the Executive Committee of these actions.

The Ordaining Council received a monthly update on our Ordained, Licensed Ministers, Certificate of Endorsements and any applicants who have appeared before us.

Our next meeting is scheduled for September 3rd, 2024.

There was a motion to adjourn, and Bro.  Mike Scott dismissed us with prayer.

September 3, 2024 – Meeting

Members Present:  Craig Simmons, Mike Scott, Harry Bryan, Jimmy Sowers, Ashley L. Trogdon

Devotions were given by Bro. Ashley L. Trogdon from Galatians 6:2 on the dangers of isolation.

The minutes for the August 8th meeting were read and approved.

Reviewed absences from the Annual Convention held on May 22, 2024.  Discussions were made of properly responding to each person.

Reviewed absences from the Annual Training held on August 15, 2024.  Discussions were made of properly responding to each person.  

Reviewed possible changes to the Certificate of Endorsement kit for ministers transferring from another denomination.

The ordaining council met with someone interested in the Certified Lay Speaker Program.  We will meet with them again once they complete the kit.  

The Ordaining Council received a monthly update on our Ordained, Licensed Ministers, Certificate of Endorsements and any applicants who have appeared before us.

Brother Craig Hansen sent a letter requesting a transfer to the Central Conference.  Since he is a minister in good standing a motion was made and seconded to grant his request.  Motion passed.  A letter will be sent to the Central Conference notifying them of this action. 

Our next meeting is scheduled for October 1, 2024.

There was a motion to adjourn, and Bro. Harry dismissed us with prayer.

October 1, 2024 – Meeting

Members Present:  Craig Simmons, Mike Scott, Harry Bryan, Jimmy Sowers, Ashley L. Trogdon

Devotions were given by Bro. Mike Scott from 1 Corinthians 1:18.

The minutes for the September 3rd meeting were read and approved.

A motion was made and seconded to go into executive session.  Motion passed.  

A motion was made and seconded to exit executive session.  Motion passed. 

Discussed a matter concerning two of our ordained ministers.  A motion was made and seconded to send a letter to these ministers to respond by October 31, 2024.  Motion passed.  

Reviewed absences from the Annual Training held on August 15, 2024.  Discussions were made of properly responding to each person.  

Reviewed possible changes to the Transfer Kit for ministers transferring from another denomination.  A motion was made and seconded to present the edited copy to the Executive Committee of the Eastern Conference.  Motion passed.

The Ordaining Council received a monthly update on our Ordained, Licensed Ministers, Certificate of Endorsements and any applicants who have appeared before us.

Our next meeting is scheduled for November 5, 2024.

There was a motion to adjourn, and Brother Craig dismissed us with prayer.

November 21, 2024 – Meeting

Members Present: Craig Simmons, Mike Scott, Harry Bryan, Jimmy Sowers, Ashley L. Trogdon

Devotions were given by Bro. Craig from Psalm 100.

The minutes for the October 1st meeting were read and approved.

A motion was made and seconded to remove Bro. Nick Lewis, Bro. Michael Wheeler, Bro. Matthew Miller from the roll of Eastern Conference ministers.  (Matthew Miller resigned his credentials)

Reviewed a potential Temporary Certificate Endorsement contract for Rev. Ron Kimble for Folkstone FWB Church.

The Ordaining Council received a monthly update on our Ordained, Licensed Ministers, Certificate of Endorsements and any applicants who have appeared before us.

Our next meeting is scheduled for January 7, 2024.

There was a motion to adjourn, and Brother Mike dismissed us with prayer.

January 7, 2024 – Meeting

Members Present: Craig Simmons, Mike Scott, Harry Bryan, Jimmy Sowers, Ashley L. Trogdon

Devotions were given by Bro. Harry from Psalm 39.

The minutes for the November 21st meeting were read and approved.

Brother Craig read a letter from Licensed Minister Bill Nickerson who resigned his licensure.  The Ordaining Council accepted his resignation as a Licensed minister

Brother Tim Whealton shared a letter from the Smyrna FWB Church requesting Sister Christy Syner be examined for License with the Eastern Conference of Original Free Will Baptist.  The council reviewed her application packet.  A motion was made and seconded to recommend Sister Christy Syner to the Smyrna Church for licensure.

A motion was made and seconded to accept Oak Grove FWB Church’s request for Licensed Minister Christy Syner to fill their pulpit for a 90-day period effective January 13, 2025 as Student Minister.  The church understands that these requests must be made to the Ordaining Council every 90-day period that it desires for her to serve in this capacity.  

The Ordaining Council received a monthly update on our Ordained, Licensed Ministers, Certificate of Endorsements and any applicants who have appeared before us.

Bro. Craig shared information concerning Ron Kimble from Folkstone Free Will Baptist Church as a Temporary Certificate of Endorsement.  Bro. Craig will set up a meeting with Bro. Ron Kimble and representatives from the Folkstone Free Will Baptist Church in a neutral location? 

Our next meeting is scheduled for February 4, 2024.

There was a motion to adjourn, and Brother Harry dismissed us with prayer.

February 25, 2025 – Meeting

Members Present: Craig Simmons, Mike Scott, Harry Bryan, Jimmy Sowers, Ashley L. Trogdon

The Ordaining Council meeting for February 4th was rescheduled for February 25th.

Devotions were given by Bro. Craig from Romans 5:1-8.

The minutes for the January 7th meeting were read and approved.

The Ordaining Council met with Bro. Ron Kimble and the board of deacons from the Folkstone Free Will Baptist church on January 14th.  We presented him with a Temporary Certificate of Endorsement.  

The Ordaining Council reviewed all ministerial candidate key dates.

The Ordaining Council discussed the Ordination exam.  Discussion was made concerning a policy on ministers retaking the Ordination Exam if they fail a section.  A motion was made and seconded to revise Section Six of the Ordination Exam entitled history and replace the old version with a new section which includes at least 30 questions.  

The Ordaining Council received a monthly update on our Ordained, Licensed Ministers, Certificate of Endorsements and any applicants who have appeared before us.  The 90-day renewal for Bro. Gray Harrison is April 6, 2024.

Our next meeting is scheduled for April 8, 2025.

There was a motion to adjourn, and Brother  dismissed us with prayer.

Eastern Conference Churches

Eastern Conference Ministers

Report of the Resolutions Committee